Join BCCC

Join the Benton County Cultural Coalition

Are you enthusiastic about reaching out to let individuals, organizations and communities know that there is money available for art, culture and heritage programs in Benton County, Oregon?

Would you like to help distribute funds from the Oregon Cultural Trust (OCT) to increase opportunities for participation in art and culture in Benton County?

If you are interested in serving on the Benton County Cultural Coalition (BCCC), please – Complete this on-line Member Interest Form

All members work together to keep the BCCC fully staffed. Please let us know which jobs best suit your skills and interests. We conduct business through email and meet at varied locations throughout the county 6-8 times per year (primarily from August through February).

Mentoring (each BCCC member is matched with one grantee annually)

Participates in Grant Workshop to become familiar with grant process and meet potential grant applicants (October);

Maintains contact with one grantee from Grant approval through to Final Grant Report,

Shares information about grant project with other BCCC members for use in BCCC publicity, and to encourage attendance at grant-funded events (ongoing);

Reviews grantee Final Report and approved Grant Application, helps resolve questions, if any (January)

Grant Review Committee

Meets annually to review 20-40 Letters of Intent (LOI) and recommends some or all to apply (September); reads and analyzes LOI as they come in

Meets annually to review Grant Applications and recommend final grant awards (November); reads and analyzes Grant Applications as they come in

Recommends final grantee slate to entire BCCC for approval (November)

Google Mail Manager

Tracks BCCC Google mail account daily; forwards messages to appropriate BCCC members

Creates email contact lists and groups for BCCC members, committees, and grant applicants annually

Archive File Manager

Formats and saves incoming online Letters of Intent, Grant Applications and Final Reports as Word documents

Distributes documents to BCCC members via email

Files one copy of each grant document (OCT grant, Letters of Intent, Grant Applications and Final Reports) in grant notebook and online in BCCC Dropbox account for each Fiscal year.

Communication Committee (includes Secretary):

Announces grant opportunities via List Serv, press, and poster/fliers throughout Benton County

Provides a summary description of each funded project for BCCC members and press;

Promotes end of year giving to the Oregon Cultural Trust;

Announces BCCC membership opportunities via List Serv, press, and poster/fliers throughout Benton County

Manages supply and distributes BCCC brochures; re/designs brochures as needed

Creates, assembles and takes down annual BCCC display for Footwise window (2 week period)

Membership Committee:
Recruits new members throughout Benton County: Adair, Alpine, Alsea, Bellfountain, Blodgett, Corvallis, Kings Valley, Monroe, North Albany, Philomath, Summit, Wren, …

Reviews online Member Interest forms

Presents slate of candidates to BCCC for vote

Introduces new members at next BCCC meeting;

Updates and distributes the list of BCCC member contact information to all members annually

Webmaster:

Enters Grant Committee members’ email addresses in website to receive incoming on-line forms

Turns on Letter of Intent form at midnight on July 31st and off at midnight on September 10th

Turns on Grant Application at midnight on September 30th and off at midnight on October 31st

Monitors website for incoming Letters of Intent, Grant Applications and Member Interest Forms.

Updates website with list of new grant recipients annually

Updates website with list of current BCCC members annually

Postmaster: (Ideally someone who already has a personal PO Box in Philomath)

Checks PO Box#1504 at Philomath post office frequently and notifies Chairperson, Treasurer or Grant Committee Lead of incoming mail.

Checks box on September 10th for Letters of Intent; October 31st for Grant Applications, December 5-15th for Grant Agreements, and Final Reports (August-December).

Arranges payment of annual fee to renew PO Box in early December

Chairperson:
Establishes the dates of BCCC meetings/Grant Writing Workshop at start of grant cycle, works with coalition members to set meeting locations

Completes Oregon Cultural Trust (OCT) Cultural Participation Agreement/Acct Info updated (August)

Checks to be sure information is current on the Benton County page of OCT website

Upon receipt of OCT contract, meets with Benton County finance officer to sign agreement to secure funds from OCT (late Sept/early October), updates and thanks County Commissioners for supporting BCCC

Guides BCCC through the grant process with leadership at meetings

Maintains master copy of BCCC position descriptions, policies and procedures, passwords and external contacts

Secretary:
Manages BCCC Listserv, adding current grantees and other interested parties annually

Writes and distributes minutes for BCCC meetings;

Files digital copies of approved minutes into DropBox

Treasurer:
Creates annual budget, including grant award level, with BCCC member approval (October).

Provides printed copy and budget reports at BCCC meetings

Manages reimbursements for coalition members
Exec Committee: Chairperson, Grants, Communications and Membership Committee Leads, Webmaster, Secretary & Treasurer

THANK YOU FOR YOUR INTEREST!

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